Total Offender Management is a comprehensive system built to meet the needs of pre-release centers who were disappointed with the capabilities and flexibility of other electronic solutions.  Here are the main features of the system:

Client Demographics

• Demographics (gender, SSN, race, etc.)
• Government Identifiers (AO #, Federal Registration Number, etc.)
• Alternate Names/Aliases
• Contacts
• Addresses and phone numbers
• Physical information (height, weight, etc.)
• Education
• Employment
• Drug Use History
• Court dockets
• Photos

Case Management

• Client Screenings – Document screening material, record decisions, track approved clients through scheduling them for entry
• Program Enrollments – Including phase, status, placement, confinement, and basic fee tracking
• Case Notes – Build your own custom templates based on the DAP format
• Assessments – Schedule client assessments and record results
• Treatment Groups – Setup groups, register clients, and record session notes

Security

• Client Alerts (i.e., “red flags” to staff)
• Room Assignments
• Security Levels – Setup requirements for random security procedures for different classes of clients
• Random Security Procedure Scheduling – Generate and track random procedure schedules for individual clients using security levels or groups of clients using call codes.
• Client Scheduling – Document clients schedules and use them to electronically sign clients in and out of your facility
• Medications – Track medications prescribed and dispensed to your clients
• Incident Reports – Document and track disciplinary events
• Shift Notes – Record events as they happen at your facilities
• Inventories – Document client inventory

Electronic Case File

• Upload any document type (e.g., PDF, DOC, TXT, JPG, etc.)
• Upload documents and attach them to a client or to a client’s specific program enrollment
• Client’s case file can be filtered by enrollment and/or document type to quickly find the right document

Application Administration

• Role based security granting No, Read Only, or Read Write access to every screen in the system.  Also controls access to specific types of documents in Electronic Case File and specific Reports.
• Fully configurable Global Codes and Lookup Values (e.g., Marital Status, Programs, etc.)
• User defined fields – Setup your own fields to handle company specific data requirements
• User customizable home page – Present the most relevant information to your different types of staff

Reporting

• Built in reports
• Reporting views for developing your own custom reports
• Access to online forum where new reports are posted
• Simple report deployment

Workflow

• Enabled for common events in the system (e.g., new program enrollment)
• Automatically assigns a task and/or sends an email
• Configurable for your specific processes
• Custom program stubs allow detailed customization without sacrificing software support